Your customer pays their workers on a semi-monthly payroll frequency. To implement a change to monthly payroll for all workers, what action should you take?

• A. Create a new monthly payroll definition, and date the workers employment records associated with the semi-monthly payroll, create new employment records for the workers and associate these to the monthly payroll
• B. Create a new monthly payroll definition and transfer the workers from the semi-monthly payroll to the monthly payroll
• C. Navigate to the semi-monthly payroll and update the Date Paid field on the payroll time periods to reflect the new monthly payment dates
• D. Navigate to the semi-monthly payroll and update the Start and End Dates on the payroll time periods to reflect the new monthly payroll period dates

Answer: (B)

The key idea is that payroll frequency is defined by a payroll definition, so to switch all workers from semi-monthly to monthly you must create a new monthly payroll definition and move the workers to it. This isolates the new schedule for future runs while preserving the history of the semi-monthly processing. Transferring workers to the new payroll definition is the supported way to rebind them to the new monthly calendar, ensuring the correct period dates, calculations, and rules apply going forward. Updating dates or fields within the existing payroll or employment records wouldn’t reconfigure the processing calendar or reassign the employees to the new schedule, and could lead to misaligned pay runs.